Introduction

Let's Connect ATX ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with our community, attend our events, or use our website.

By using our services, attending our events, or providing us with your information, you agree to the practices described in this Privacy Policy.

Information We Collect

Information You Provide Directly

• We collect information that you voluntarily provide to us, including:
• Contact Information: Name, email address, phone number
• Profile Information: Birthday/birth date
• Event Information: RSVP responses, attendance records, event preferences
• Communication Data: Messages or inquiries you send to us
• Volunteer Information: Volunteer applications, role preferences, availability
• Survey Responses: Feedback and preferences you share through surveys

Information Collected Automatically

• When you visit our website, we may automatically collect:
• Usage Data: Pages visited, time spent on site, browser type
• Device Information: IP address, operating system, device type
• Cookies: Small data files stored on your device (see Cookies section below)

Photos and Media

We may take photos and videos at our events for promotional purposes. By attending our events, you consent to being photographed or recorded and to our use of such images as described in this policy.

How We Use Your Information

We use your personal information for the following purposes:

• Event Management:
• Send event notifications and reminders
• Manage RSVPs and attendance tracking
• Coordinate event logistics

Community Communication:

• Send newsletters and updates about Let's Connect ATX
• Notify you of upcoming events and community news
• Respond to your inquiries and requests

Birthday Celebrations:

Celebrate member birthdays with monthly shoutouts in our community chat (first name only, unless you request otherwise)

Marketing and Promotion:

• Share photos from events on social media and our website to showcase our community
• Promote upcoming events
• Grow awareness of Let's Connect ATX

Community Management:

• Track engagement and participation from group chat
• Improve our events and services
• Maintain community safety and adherence to guidelines

Volunteer Coordination:

• Manage volunteer applications and assignments
• Coordinate team activities and meetings

Legal Basis for Processing (If Required by Law)

• We process your personal information based on:
• Consent: You have given us explicit permission
• Contractual Necessity: To fulfill our commitments to you (event attendance, communications)
• Legitimate Interests: To operate and improve our community services

How We Share Your Information

We DO NOT sell, rent, or trade your personal information to third parties.

We may share your information only in the following limited circumstances:

Service Providers: We may share information with trusted third-party service providers who help us operate our community, such as:

• Email marketing platforms (e.g., Beacons, Mailchimp, Beehiiv)
• RSVP and event management platforms (e.g., Posh.vip)
• Website hosting services
• Payment processors (if applicable)

These providers are contractually obligated to protect your data and use it only for the purposes we specify.

Group Chat Platform: Your information shared in GroupMe or other community platforms is subject to those platforms' privacy policies.

With Your Consent: We may share your information with third parties if you give us explicit permission.

Legal Requirements: We may disclose your information if required by law, court order, or to protect our rights, safety, or the safety of others.

Business Transfers: If Let's Connect ATX is acquired or merged with another organization, your information may be transferred as part of that transaction.

Photos and Media Usage

By attending Let's Connect ATX events, you acknowledge and consent to:

• Being photographed or recorded at events
• Our use of such photos/videos on social media, our website, promotional materials, and community platforms
• Your image being shared publicly without compensation

Opting Out: If you do not wish to be photographed, please:

• Inform the event photographer or organizer at the event
• Contact us at letsconnectatx@gmail.com to request removal of photos containing your image

We will make reasonable efforts to honor such requests, though we cannot guarantee removal from all platforms once published.

Data Retention

We retain your personal information for as long as:

• You remain an active member of our group chat community
• Necessary to provide you with our services

• Required by law

Inactive Group Chat Members: If you have not engaged with our group chat community (no chat activity or event attendance) within 90+ consecutive days, we may remove you from our platforms. Your data will be deleted or anonymized within 30 days of removal unless required for legal or legitimate business purposes.

Event Photos: Photos from events may be retained indefinitely for historical and promotional purposes unless you request removal.

Your Privacy Rights

You have the following rights regarding your personal information:

Access: Request a copy of the personal information we hold about you

Correction: Request correction of inaccurate or incomplete information

Deletion: Request deletion of your personal information (subject to legal obligations)

Opt-Out: Unsubscribe from marketing emails at any time using the unsubscribe link

Object: Object to certain processing of your data

Data Portability: Request your data in a portable format (where applicable)

Photo Removal: Request removal of photos containing your image

To exercise these rights, contact us at letsconnectatx@gmail.com.

Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to:

• Remember your preferences
• Analyze website traffic and usage
• Improve user experience

Types of Cookies We Use:

• Essential Cookies: Necessary for website functionality
• Analytics Cookies: Help us understand how visitors use our site (e.g., Google Analytics)
• Preference Cookies: Remember your settings and preferences

Managing Cookies: You can control cookies through your browser settings. Note that disabling cookies may affect website functionality.

Data Security

We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction, including:

• Secure password-protected accounts
• Limited access to personal data (only authorized team members)
• Secure storage of digital information
• Regular review of security practices

However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

Children's Privacy

Let's Connect ATX is intended for adults aged 25 and over. We do not knowingly collect personal information from individuals under 18. If we learn we have collected information from a minor, we will delete it promptly.

Third-Party Links

Our website and communications may contain links to third-party websites or services. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of significant changes by:

• Posting the updated policy on our website with a new "Last Updated" date
• Sending an email notification (for material changes)

Your continued use of our services after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Let's Connect ATX

• Email: letsconnectatx@gmail.com
• Website: letsconnectatx.com

We will respond to your inquiry within 30 days.

Your Consent

By using our services (including our GroupMe chat), attending our events, or providing us with your personal information, you consent to the collection, use, and sharing of your information as described in this Privacy Policy.